Step One: Coordinate the event details such as the Program Title, Speaker, Date and Time, Venue, Catering, Cost, and possible CMP Credit
Best Practices for Event Costs
Event Type Member Cost Non-Member Cost
Tours & Presentations $15 $25
Luncheons $20 $30
CMP Activities $10/hr $25/hr
Give Back Events Free Free
Networking/Special Events Free & May Vary by Event
Step Two: Communicate the finalized event details to Chapter Staff by using the E-mail Event Format Template. The weekly LA Chapter Event e-mail is sent every Wednesday morning. The E-mail Event Format Template must be received Friday prior to the week you wish advertising to begin. For best results, advertising three to four weeks prior to the event is ideal. The event will appear on the Chapter website, calendar, and e-blasts. An online registration link will be set up for rsvp and payment.
Step Three: Seek sponsorship from your event’s speakers, venue, and companies involved on the project (Architects, LEED Consultants, General Contractors). Events must be revenue neutral but ideally will generate income for the Chapter. There are three levels of sponsorship: Platinum $1,000, Gold $500, and Silver $250. Have your event sponsors fill out the Sponsorship form.
On Event Day
Step Four: Make sure to bring the following with you: Finalized Registration List from the Office, Walk In Registration Forms, Membership Sign Up Forms, List of upcoming Chapter Events, Camera, Pens, Change in Small Bills, USGBC-LA/Branch/Committee Sign, Sponsorship Thank You Sign, Tablecloth, Catering Supplies, Computer to sign up members online (if available).
Step Five: Register attendees as they arrive and handle payment for those who are walk-ins. They may pay using cash, credit card or check (payable to “USGBC-LA”) and they will receive a receipt from the office. Record walk-in payment on Walk-In Registration Forms.
Step Six: Start your event when a reasonable number of attendees have arrived and as close to the advertised start time as possible. Welcome and thank attendees, introduce board members if present, and thank sponsors before beginning the program. Also, announce upcoming events and meetings.
After The Event
The registration list including walk-ins and all payment received should be returned to the Chapter office. The Check Reimbursement Form and receipts from expenses incurred should also be sent in to the office. Please e-mail event photos to the Director & Manager. Follow up with event Sponsors and volunteers with appropriate thank you letters.